Lodging Reasonable and necessary amounts are allowed for lodging. Please use good judgment when deciding if the cost of a room is appropriate. An itemized statement furnished by the hotel or motel is required for all lodging expenses. Summary statements provided by credit card companies will not be accepted as justification for reimbursement. Many hotels and motels offer a discount if you let them know you work for the University.
Only expenses essential to the transaction of University business are reimbursable. In most cases hotel gyms, mini-bars, movies, laundry, and vehicle fines are not reimbursable.
Missouri state tax for hotels in Missouri will not be reimbursed. Please make arrangements up front to ensure you are not charged state tax. The best way to do this is to direct bill the room or use a corporate credit card. Please see Brandon if you need assistance with this. Many times hotels will not deduct the tax when using a personal credit card.
For tax-exempt information please see the Purchasing section of Policies and Procedures.