There are two primary copiers located within the Institute. There is one copier on the 4th floor and one on the 5th. Both copiers have many features including collating, stapling, three-hole punching, booklet binding, memory, etc. There is also a black and white machine located on the 4th floor for smaller jobs.
The cost of the copying/printing is to be attributed to the specific grants it corresponds with, so please become familiar with the account codes you will be using frequently. There are account reference pages, which include the MoCode, located by each copier if you to need to reference a certain number.
From time to time you may need to make copies for personal use. Please see the instructions below on which ID number you will need to use to make personal copies, as you will be personally charged for the copies you make.
All copiers have a touch keypad, which operates the copiers. An ID and password is required to operate the copiers. To initiate the copy machine you will need to use the following steps:
Press the ID button
Insert the appropriate ID and password (the password is always 1770)
*a. Copies for a specific account – the ID is the appropriate MoCode
*b. Copies for general IHD use (to be charged to CORE) – the ID is 2 + your phone extension
*c. Copies for personal use – the ID is 9 + your phone extension (you will be charged for these copies)
Press the ID button again
You may also print to the copiers from your computer. Print the document as you would on a personal printer, but select the appropriate copier for your print job. If you need to activate or select any of the special copying features, please do so through the Properties button on the print menu. After sending the print job to the copier, you will be asked to insert the appropriate ID and password from your computer.
You are encouraged to use the black and white copiers for the majority of your copying and printing needs, including large print jobs.
Black and White: $.05
Black and white pages should not normally be printed on the color copier. However, at times these pages are included in a colored project you are printing.
All employees should help to maintain proper use of our equipment. If there are ink or toner cartridges that need to be replaced, please do not attempt to fix it yourself, unless you have had experience with copiers in the past. If you need assistance, please contact Alex Acsenvil. (Ext. 1749) Also, if you notice copier/printer supplies are becoming low, please notify Leisha Manning (Ext. 5353) so they can be reordered.
Please be considerate of other employees who have to use the equipment. If you will need to print a large job, please try to do so earlier in the morning or later in the afternoon as these times are usually the least busy. If you can, plan ahead for large print jobs that may be easier to send to local print companies.
Please help keep the copiers and copy rooms neat and organized for everyone. If you have a print job, be sure to pick it up in a timely manner. There is a pick up tray located on the wall by the copiers if any items are left on the machines. Please use the Recycle bins that are located in each of the copy rooms. The Recycle bins are for white paper, not colored paper.
If you have trash…throw it away.
If you get something out…put it back where you found it.
If you smudge it…clean it.
If you remove staples from documents…throw them away in the trashcan.
If the shredder is full…dump it.
The fax machine is located in the reception area.
*Faxes within the University: Dial the last four digits of the number
*Local Faxes: 9 + the number
*Long Distance Faxes: 9 + 1 + the area code + the number
*Faxes to the 913 area code in Kansas: 9 + 913 + the number
*Print a Confirmation Page: Program, *
Long-distance faxes must be written in the logbook located next to the fax machine. Be sure to include the appropriate account number or note if it is personal. After a period of time, you will be asked to reimburse the Institute for these personal faxes.
If you feel the need to filter through faxes, please be considerate and do not disturb others’ faxes.